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Two P’s in a Pod

May 1, 2019
Using Project Management to Improve Process Management — It is common knowledge in the PM field that Process Management helps with Project Management; projects go much more smoothly and efficiently […]

Using Project Management to Improve Process Management —

It is common knowledge in the PM field that Process Management helps with Project Management; projects go much more smoothly and efficiently if you have consistent, process for doing your projects. It’s the same in every other area of your company where you do the same repetitive work: you need robust, transparent and consistent processes. All companies have processes and projects — processes are for managing the work you do day in and day out, projects are for your one-time efforts.

You need to have a consistent process for doing your projects and creating and updating the processes used to run the business, are a project. A project, as defined by the Project Management Institute (PMI), "is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal" (PMI 2017).

Projects are what you do when things are changing in order to meet the requirements of the change. Designing or updating the processes that run the business so they are testable, reliable, robust, and transparent is in fact one of the most important projects you can do to have a successful company.

The first step in carrying out the project of establishing Process Management in your organization is to identify each of your organization’s processes — your everyday operations.

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Core Processes

For example, at Cheetah Learning, we identified 20 core processes that are the bread-and-butter of our business. They are:
1. Course Development
2. Student and Instructor Kits
3. Course Upgrades
4. Train the Trainer
5. Emergency Response
6. Venue Management
7. Registration
8. Websystem and Upgrades
9. IT Infrastructure Support
10. Customer Relations
11. Corporate Sales
12. Marketing
13. Marketing Events
14. Marketing Literature
15. Finance
16. Employee Management
17. Facilities Acquisition
18. Facilities Development
19. Asset Management
20. Risk Management

Ownership and Key Processes

After identifying our processes, we name the owner of the process, other employees assisting with the process, process documentation, and the levels (high, medium, and low) of automation, performance, and pain (difficulty) of the process.

The table below shows how we do this for 6 of our key processes:






Venue Management Process

Michelle L

Michelle A, Jean S, Shari M, Paul M



Facilities & Property Acquisition/ Management

Michelle L & Michele S

Michelle A



Facilities Development

Michelle L & Michele S

Michelle A




Michele S

Michelle A





Shari, Kevin



Employee mgmt

Michele S

Michelle L & Michelle A



Update Processes

We update this assessment of our processes every quarter. The people who work in the process are empowered to optimize the processes in order to improve overall performance. Any processes that are creating pain in the organization get on the radar screen for immediate updating.

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3 Key Principles

In our decades of doing and teaching Project Management, we at Cheetah Learning have developed 3 key principles for doing the project of improving our processes:
1. Start only one process update at a time.
2. Finish it fast.
3. Scale down our process improvement activities so we achieve something of significant improvement in less than 2 weeks.

To learn more about Cheetah’s online courses in Project Management and their award-winning Cheetah Exam Prep for the PMP Exam classroom course, visit

About the Author

Michelle LaBrosse

Michelle LaBrosse, CCPM, PMP, PMI-ACP, RYT, is an entrepreneurial powerhouse with a penchant for making success easy, fun, and fast She is the founder of Cheetah Learning, the author of the Cheetah Success Series, and a prolific blogger whose mission is to bring Project Management (PM) to the masses. Cheetah Learning is a virtual company with 100 employees, contractors, and licensees worldwide. To date, more than 50,000 people have become "Cheetahs" using Cheetah Learning’s innovative PM and accelerated learning techniques. Michelle also developed the Cheetah Certified Project Manager (CCPM) program based on Myers-Briggs Type Indicator personality profiling to help students master how to use their unique strengths for learning, doing projects, and negotiating. Michelle is recognized by the Project Management Institute as one of the 25 Most Influential Women in Project Management in the world. For more information, visit To read my business-oriented blogs, please visit Cheetah Learning Blog at,, and read my columns here in ISE magazine at